Executive Assistant - Dublin

Posted 1 years ago
Job no EA

Job Role

We are currently looking for an executive assistant to be the supportive force that empowers our Chief Operating Officer and other members of the senior leadership team from time to time. The ideal person for the job will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. You will have previous experience working in an office environment, performing administrative duties, and providing support to senior management.

Main Duties & Responsibilities:

*Responsible for extensive diary management for the COO, coordinating meetings, setting up appointments and setting reminders

*Prepare meeting agendas, perform research for meetings, and take minutes during meetings

*Managing credit card and other expenses and monthly finance reporting

*Manage all general office facilities in Dublin and perform reception duties when necessary

*Book business travel arrangements, including flights, transportation, accommodation, and visas where necessary.

*Provide support to other senior leadership team members

*Assume role of Health & Safety representative including fire and first aid responsibility. Ensure overall compliance with H&S Policy

Skills, Knowledge & Attributes:

*Proven experience as an Executive Assistant

*Exceptional written and oral communication skills

*Excellent word processing skills, and proficient with all Microsoft Office software (Outlook, Word, Excel, PowerPoint)

*Exceptional attention to detail

*Ability to work under pressure and to tight deadlines

*Great organisational and time management skills

*Excellent interpersonal skills

*Proactive self-starter with excellent problem-solving skills

*Honest and reliable

*Flexible and adaptable

*Possess an awareness of when discretion is required, and adhere to confidentiality, when required

About Us

Company Info

We are a Life insurance provider who offers a wide range of first class Life insurance products via multiple direct brands and corporate partnerships.

We believe in offering our customers straightforward life insurance. We aim to provide a comprehensive range of innovative products and deliver exemplary service levels to our customers and corporate partners, providing a consistently high quality, fully integrated customer experience.

We’ve been awarded Feefo’s top rating, the Trusted Merchant Gold Award, for our outstanding customer service. We’ll give you all the expertise and support so you can be outstanding in whatever you choose to do.